MadeKeeper is inventory and pricing software for photographers selling prints.
One file, a stack of sizes, one lab bill for the whole run: split it down and each matted 11x14 carries its own cost, so a print sold at a fair reports back what it really made.
Free tools, no signup: the fair profit calculator.
free to start, and no card to start. No order-line meters, ever.
$19/mo for the whole back office, kept for as long as you stay. No card to start — MadeKeeper asks for one when you subscribe, not before. The shop stays free for cost a piece and one fair — no product cap. The tax packet, Etsy and Square, and more fairs are the $19.
One image becomes an 8×10 matted, a 16×20 framed, a metal print, a canvas — each with its own lab cost, its own price, its own margin. The photo was your art; the print business is a size-and-finish matrix. MadeKeeper tracks each size and finish with its outsourced print cost, so you know which sizes actually earn the wall space.
How MadeKeeper maps to your print rack
MadeKeeper runs one image across every size and finish
One image, many finished pieces — matted, ready-to-hang, metal, canvas. Each variant carries its own lab cost and price, tracked separately.MadeKeeper charges lab and framing to the print
The lab bill, the mat, the bag, the frame — logged against the print it went into, so an 8×10's margin and a framed 16×20's margin stop being the same guess.MadeKeeper numbers a limited edition where you offer one
Limited editions track x/25 with the count honest as they sell. Open prints just keep selling — both live in the same books.MadeKeeper nets an art fair against a gallery wall
Art-festival booths and gallery consignment each run their own channel — and the festival math tells you whether the $375 juried show beat the $50 local one.Two prints of one image, to the penny
Say one file sells in two forms:
- 8×10 lab print $4.85 + mat and bag $2.30 → sells $30$7.15
- 16×20 print $18.40 + frame $24.00 → sells $145$42.40
The framed print earns four and a half times the matted one per sale — but ties up more cash per unit on the rack. That's the trade MadeKeeper lets you see instead of feel.
Market Saturday, for photographers selling prints
The bench is one half of it. MadeKeeper follows photographers selling prints out to the booth as well: it opens on one bar of signal, rings a sale in taps and files it against that day's event, holds that sale on the phone if the signal quits and puts it through when the bars come back, reads the tag you printed, and prints a market-day sheet before you load the truck.
None of that is a card reader. Photographers selling prints take payment however they already take it; MadeKeeper only keeps the count honest while you sell. Everything it does at the booth →
Straight about what's live
Materials and true cost per piece, batch "makes" with your labor amortized in, the suggested-price coach, product variants, sales that drain stock, the market-day quick-sale screen, lot tracking, the was-this-fair-worth-it event math, money-insight reports, multi-location consignment, the cure/best-by heads-up engine, mileage, expenses, and the Schedule C tax packet are all in the app today, with guided setup and a full Craftybase history migration to get you started. So are Etsy order sync, Square card sync, your own shop page, a Buy button on your own Square account, and custom-order requests off a piece you already sold. On the $24 MadeKeeper AI plan you also get receipts, shelves and recipe cards read from a photo — photo reads are on that plan; hand entry is how the $19 shop starts. Still building: your own books answered in plain words, buying a shipping label inside the app, and a best-customers report. MadeKeeper does not send marketing email to your buyers and is not going to: every maker here sends from one shared reputation, and a quote that has to arrive matters more than a mailing list. Nothing above is dressed up as done when it is not. See the full live-vs-building list →
Questions photographers selling prints ask
How do I handle one image in many sizes?
The image is the product; sizes and finishes are variants, each with its own lab cost, price, and stock. Sales report by variant, so you learn which sizes actually move at which venues.
Do outsourced lab costs count as materials?
Yes — the lab bill is part of what that print cost you to make, and it is what belongs in your books as the cost of what you made. Log it against the print and every sale's margin is real, including shipping-in costs if you want them counted.
Can I track show inventory?
Load-out and count-back: log what you hauled to the festival, count what came home. The event report turns the difference — plus booth fee, miles, and hours — into a keep-or-skip verdict.
Ready to see your real numbers?
The app is live. $19/mo, kept for as long as you stay.