MadeKeeper is inventory and pricing software for tumbler and sublimation makers.
Most of what a tumbler costs you is already spent before the press closes — the blank first, then paper and ink. The timer counts seconds. This counts the money.
Free tools, no signup: the fair profit calculator.
free to start, and no card to start. No order-line meters, ever.
$19/mo for the whole back office, kept for as long as you stay. No card to start — MadeKeeper asks for one when you subscribe, not before. The shop stays free for cost a piece and one fair — no product cap. The tax packet, Etsy and Square, and more fairs are the $19.
Tumblers & sublimation, specifically
Same books underneath — the numbers below are the ones that change.
Ornaments
Ornaments are the most concentrated season in craft: ceramic and wood blanks bought by the case in September, pressed and personalized through November, and eighty percent of the year's revenue landing before Christmas. The makers who win December planned it from last December's numbers. MadeKeeper is where those numbers live.
Say you press 30 ceramic photo ornaments:
- 30 ceramic ornament blanks @ $1.35$40.50
- Sublimation prints and ink, 30 @ 22¢$6.60
- Ribbon and gift boxes, 30 @ 34¢$10.20
At $15 each you keep $13.09 an ornament — and next September, when you're deciding between two cases or four, the answer is last November's sell-through, sitting right there in the books.
Your inventory starts with blanks — cases of 20-oz skinnies, tees, and mugs — and becomes product through sublimation, HTV by the roll-foot, and epoxy coats that cure for days on the turner. The blank's cost is the floor; everything after is where your margin lives. MadeKeeper tracks both halves, cure time included.
How MadeKeeper maps to your press and turner
MadeKeeper opens a case of blanks and costs them each
A case of skinny tumblers logs once; each build pulls a blank at its true cost. Same for tees, mugs, and sign blanks — the base every finished piece starts from.MadeKeeper draws HTV and sublimation supplies down by use
Vinyl by the roll-foot, sublimation paper and ink per print, butcher paper and tape in the batch — small costs that log where they're spent.MadeKeeper keeps a curing tumbler on the books
Two coats, days on the turner between them — a tumbler mid-cure is made but not sellable, and MadeKeeper counts it that way, so promised turnaround stays honest.MadeKeeper handles a bulk school order as one job
A 40-tumbler team order runs at different pricing than one-off customs. Channels and per-order costing keep bulk margin visible before you say yes.One tumbler, to the penny
Say you build a 20-oz glitter tumbler:
- 20-oz skinny blank$5.40
- Sublimation print and supplies$0.85
- 1 oz mixed epoxy$1.10
- Glitter$0.45
At $35 you keep $27.20 before fees — and when a 40-piece bulk order asks for $22 each, you'll know in one glance what saying yes pays per tumbler and per hour on the turner.
On school and team designs: mascots and marks belong to their programs. MadeKeeper keeps your order records clean — what you made, for whom, when; what's licensed to cut stays your call.
Market Saturday, for tumbler and sublimation makers
The bench is one half of it. MadeKeeper follows tumbler and sublimation makers out to the booth as well: it opens on one bar of signal, rings a sale in taps and files it against that day's event, holds that sale on the phone if the signal quits and puts it through when the bars come back, reads the tag you printed, and prints a market-day sheet before you load the truck.
None of that is a card reader. Tumbler and sublimation makers take payment however they already take it; MadeKeeper only keeps the count honest while you sell. Everything it does at the booth →
Straight about what's live
Materials and true cost per piece, batch "makes" with your labor amortized in, the suggested-price coach, product variants, sales that drain stock, the market-day quick-sale screen, lot tracking, the was-this-fair-worth-it event math, money-insight reports, multi-location consignment, the cure/best-by heads-up engine, mileage, expenses, and the Schedule C tax packet are all in the app today, with guided setup and a full Craftybase history migration to get you started. So are Etsy order sync, Square card sync, your own shop page, a Buy button on your own Square account, and custom-order requests off a piece you already sold. On the $24 MadeKeeper AI plan you also get receipts, shelves and recipe cards read from a photo — photo reads are on that plan; hand entry is how the $19 shop starts. Still building: your own books answered in plain words, buying a shipping label inside the app, and a best-customers report. MadeKeeper does not send marketing email to your buyers and is not going to: every maker here sends from one shared reputation, and a quote that has to arrive matters more than a mailing list. Nothing above is dressed up as done when it is not. See the full live-vs-building list →
Questions tumbler and sublimation makers ask
How do cure times work in MadeKeeper?
A piece mid-cure counts as made but not sellable — so your stock numbers match what's actually ready to ship, and epoxy days stop surprising your turnaround promises.
Can I track blanks from different suppliers?
Yes — each case logs at its own per-blank cost. When the cheap supplier is out and the backup costs $1.20 more, your margins update instead of quietly shrinking.
Does it help with bulk order pricing?
Cost one unit honestly and the bulk math is just multiplication — materials, press time, and turner days against the quoted price. You'll know the job's real margin before you commit the week.
How do I keep up with orders in the rush?
Each personalized order logs with its design, blank, and ship-by date — a queue you can sort instead of a pile of screenshots. Stock counts run down as you press, so you'll know when the case is about to run out mid-season.
What about photo ornaments and memorial pieces?
They run like any personalized piece with the customer's image attached to the order — highest sentiment, highest price tolerance, same honest cost math underneath.
Can I sell year-round with a business this seasonal?
Many ornament makers bolt on spring and wedding lines using the same blanks-and-press economics. Run each line in its own channel and the ledger will tell you if the off-season earns its bench time.
Ready to see your real numbers?
The app is live. $19/mo, kept for as long as you stay.